SECTOR: ADMINISTRATION, COMMERCE AND COMPUTER TECHNOLOGY (01)
Code: 5857 / 99 credits / DVS

1 485 hours (DVS)

Day

St. Pius X Career Centre
 9955 Papineau Ave
Montreal (Quebec) H2B 1Z9
 (514) 381-5440
 (514) 381-1124
 www.piuscentre.com
 piuscentre@emsb.qc.ca

The Secretarial Studies program prepares students to practice the occupation of secretary.

Secretarial staff, also referred to as secretaries, perform day-to-day secretarial tasks and provide administrative support to managerial and professional staff. They are employed in the private, public and parapublic sectors and may contract out their services. Their responsibilities vary according to the type and size of the organization. They are resource persons in the workplace and serve as a liaison between different internal departments.

Secretarial tasks involve using software to key in texts and data, writing documents, and designing presentations, tables, charts and document templates, with or without instructions. In addition, secretaries can be required to proofread and format documents prepared by others, as well as to translate texts. They correct texts, set up page layout, and bind and distribute documents. Secretaries must constantly oversee the quality of company documents by checking that the spelling, syntax and grammar are correct.

In addition to producing high-quality documents, secretarial staff perform the following tasks: answering customer enquiries; following up on correspondence; organizing average-sized meetings and events; performing document management by opening, filing and updating electronic and manual files and records; providing occasional technical support for the use of office equipment and the training of new employees; updating agendas by scheduling and confirming appointments; assisting in the management of office material resources; carrying out accounting tasks such as bookkeeping, bank deposits and follow-up of accounts receivable and accounts payable; and updating information published on Internet sites and social media.